Pack Secretary is a position which can be filled on a Cub Scout Pack Committees. Our Pack, unfortunately, does not currently have a secretary.
This is one of those roles which can be filled by a parent who wants to help out, but is not sure now. With some clear instruction anyone should be able to do what is required in this position, even if they are new to Scouting.
A typical list of the responsibilities for the position of Pack Secretary is given below. Adjust them to meet the needs of your Pack.
Pack Secretary
Qualifications
- At least 21 years old
- A registered BSA member
- Youth protection trained
Responsibilities
- Keep minutes for Pack Committee meetings and distribute them to the Pack Committee in a timely manner.
- Send out notices to the Pack (either via mail or email) for upcoming Pack events and Committee meetings
- Keep a current copy of the Pack roster and keep attendance for meetings.
- Keep a list of required BSA forms and materials on hand.
- Let the Cubmaster, Den Leaders, and other adults involved in the Pack know what forms and printed resources are available .
- Provide Den Leaders with forms to keep track of their dens advancement.
- Write thank you notes to anyone who provides help to the Pack and take care of other correspondence.
I am a Pack Secretary and I love the position! You can stick strictly to the guidelines above or become more involved like I have. I take care of our monthly newsletter, t-shirt orders, and uniform closet (a bin we have for trading different sizes of uniform shirts, pants or neckerchiefs as our scouts get older).
If you stick with the guidelines above it will only take maybe an hour a week to keep things updated.
If you are considering being a Pack Secretary, do it! Remember the Cub Scout Motto is “Do Your Best” so any volunteer help that you can provide is alway welcomed!
A cub scout bin!!?!??! What a great idea! I think I will try out this position & totally taking the bin idea! Thanks!
I love the bin idea as well! Thanks for the idea!! (I’m already the Secretary) 🙂
How do we make a parent the secretary on scoutbook – so they have access to the calendar?