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Librarian Description and Self Evaluation

The Librarian is a youth leadership position within a Scouts BSA troop. They are responsible for managing the troop’s library of books, magazines, and other materials. The Librarian plays a crucial role in helping to ensure that the troop has access to the resources and information it needs to succeed.


One of the key responsibilities of the Librarian is to manage the troop’s library of merit badge pamphlets and other materials. This includes organizing and cataloging materials, tracking loans and returns, and ensuring that the library is well-maintained and accessible to all troop members.

Another important role of the Librarian is to help promote research of skills and learning within the troop. This includes recommending books and other materials to troop members, and generally being aware of where to find resource materials.

In addition to their library management responsibilities, the Librarian is also expected to lead by example and adhere to the Scout Oath and Law. This means setting a positive example for other Scouts by living up to the values of Scouting and demonstrating a strong commitment to service and community.

The description below represents an example of the requirements and expectations for this position in one troop. Specifics can vary from one troop to another.

The printable copy also includes a self evaluation form for the position on the second page. Youth leaders might benefit from self evaluating during their term. If you use this, then keep it positive with them. It should only be used to help them recognize areas they should be working on.

Librarian Qualifications and Duties

This is just an example. Adjust as needed to meet the size, customs, and needs of your unit.


  • Appointed by Senior Patrol Leader and Assistant Senior Patrol Leader with Scoutmaster approval
  • Tenderfoot Rank or higher (not a BSA requirement)

Reports to: The Assistant Senior Patrol Leader

Trained by: Assistant Senior Patrol Leader with assistance from the Assistant Scoutmaster for Older Scouts

May not serve three consecutive terms

Librarian duties:

  • Keep records on literature owned by the troop.
  • Add new or replacement items as needed.
  • Keep books and pamphlets available for borrowing at troop meetings.
  • Keep a system for checking books and pamphlets in and out.
  • Follow up on late returns.
  • Arrive 5 minutes before the start of troop meetings.
  • Participate in outings. Attendance expectation 30%
  • Attend troop meetings. Attendance expectation 80%
  • Set a good example.
  • Wear the field uniform (class A) correctly to all regular troop meetings and religious services.
  • Wear the activity uniform (class B t-shirt) to all outings and other troop activities.
  • Live by the Scout Oath and Law
  • Show scout spirit.

Frequently Asked Questions

Is there a minimum age or rank requirement for Librarian?

There is not a minimum set by BSA. However troops may set their own qualifications based on the size of their troop and the maturity of their troop. Generally the Librarian position can be filled by a Scout with little experience in the troop.


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