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Scribe Description and Self Evaluation

The Scribe is a youth leadership position within a Scouts BSA troop. They are responsible for keeping accurate records of troop meetings and events, as well as maintaining the troop’s roster and other important documents. The Scribe plays a crucial role in helping to ensure that the troop is well-organized and effective.

The Scribe patch, to be worn on a Scout uniform.

One of the key responsibilities of the Scribe is to keep accurate records of troop meetings and events. This includes recording attendance, taking notes on important discussions and decisions, and documenting any action items or follow-up tasks.

Another important role of the Scribe is to maintain the troop’s roster and other important documents. This includes keeping track of contact information for troop members and leaders, maintaining records of awards and achievements, and ensuring that all necessary paperwork is filed in a timely manner.

In addition to their administrative responsibilities, the Scribe is also expected to lead by example and adhere to the Scout Oath and Law. This means setting a positive example for other Scouts by living up to the values of Scouting and demonstrating a strong commitment to service and community.

The description below represents an example of the requirements and expectations for this position in one troop. Specifics can vary from one troop to another.

The printable copy also includes a self evaluation form for the position on the second page. Youth leaders might benefit from self evaluating during their term. If you use this, then keep it positive with them. It should only be used to help them recognize areas they should be working on.

Scribe Qualifications and Duties

This is just an example. Adjust as needed to meet the size, customs, and needs of your unit.


  • Appointed by Senior Patrol Leader and Assistant Senior Patrol Leader with Scoutmaster approval
  • Tenderfoot Rank or higher (not a BSA requirement)

Reports to: The Assistant Senior Patrol Leader

Trained by: Assistant Senior Patrol Leader with assistance from the Assistant Scoutmaster for Older Scouts

May not serve three consecutive terms

Troop Scribe duties:

  • Attend and take minutes of Patrol Leaders’ Council (PLC). Attendance expectation 80%
  • Arrive 5 minutes before the start of troop and PLC meetings.
  • Distribute copies of PLC minutes to PLC members and adult leaders in a timely manner.
  • Record attendance at all troop meetings, outings, and other activities.
  • Record advancement on troop advancement chart.
  • Share records with the troop committee secretary and advancement chair.
  • Participate in outings. Attendance expectation 50%
  • Attend troop meetings. Attendance expectation 80%
  • Set a good example.
  • Wear the field uniform (class A) correctly to all regular troop meetings and religious services.
  • Wear the activity uniform (class B t-shirt) to all outings and other troop activities.
  • Live by the Scout Oath and Law.
  • Show Scout spirit.

Frequently Asked Questions

Is there a minimum age or rank requirement for Scribe?

There is not a minimum set by BSA. However troops may set their own qualifications based on the size of their troop and the maturity of their troop. Scribe is usually a good position for Scouts with less experience though.


2 responses to “Scribe Description and Self Evaluation”

  1. Chris Gehringer Avatar
    Chris Gehringer

    Can this be updated? It references Den Chief.

    1. Scouter Mom Avatar
      Scouter Mom

      Thanks for letting me know – I made a new version with the correct text.

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