Scout Unit Fundraising

Scout units need money to run their programs. Fundraising helps pay for camping trips, gear, badges, and other supplies. It helps cover the cost of registration and activities. Without fundraising, some families might not be able to afford everything. When everyone helps raise money, it spreads out the cost. This way, more Scouts can take part in everything the unit offers. That includes campouts, hikes, and other fun events. A strong fundraising plan helps keep the program going strong.

Fundraising also teaches important skills. Scouts learn how to talk to people and explain what they are doing. They learn to set goals and work toward them. They practice being responsible with money. They learn to work together as a team. These skills are part of the program. Fundraising is not just about money. It is also about helping Scouts grow.

Sometimes units think they do not need to fundraise. But even small fundraisers can make a big difference. One or two fundraisers each year can help cover a lot of costs. Units can save money to help Scouts go to summer camp. They can also buy gear to share, like tents or stoves. The more the unit can provide, the easier it is for new families to join.

When families see the value of fundraising, they are more likely to help. Some parents do not like selling things. Others do not have time to help. But if they know how the money will be used, they often change their minds. Be clear about how the money helps the Scouts. Talk about camp, advancement, and fun activities. Show how fundraising keeps costs low for everyone.

Units with good fundraising plans are more active. They can do more things throughout the year. Scouts stay involved when they are having fun. Fundraising is part of making that possible. If your unit does not have a plan, now is a good time to start. Keep it simple. Start small. Work together. Make it something the Scouts can be proud of.

Not every fundraiser works for every unit. Some units do well selling popcorn or camp cards through the council. Others choose their own fundraiser. The best choice depends on the size of your unit and what families are comfortable doing. Think about what will work in your area. Look at what other groups are already doing. It is easier to pick something new than to compete with a similar fundraiser.

Council-sponsored fundraisers are usually easier to manage. They often provide the products, order forms, and instructions. The unit gets a percentage of the sales. These fundraisers usually support both the unit and the council. That helps pay for camps and other local programs. If your council offers popcorn or other sales, it is a good place to start. Ask how it works and what your unit’s share will be.

Some units like to try their own fundraisers. This could be a car wash, a pancake breakfast, or a spaghetti dinner. Others hold garage sales or recycling drives. These fundraisers take more planning. But they can bring the community together. They can also give Scouts more chances to help. If your unit runs its own fundraiser, be sure to follow the rules. You may need to submit a fundraising application to your council.

Talk to your committee and see what ideas work for your group. Check with your Council about the rules. Keep the fundraiser simple and easy to understand. Avoid things that are too expensive or hard to manage. Ask families what they are comfortable with. If they do not like selling, maybe a service-based fundraiser is a better idea. Try different things and learn what works best.

Once you find a fundraiser that works, stick with it. You can do it once or twice a year. If it brings in enough money, you may not need any others. Keep track of how much you raise and how much time it takes. That will help you decide what to do in the future.

All Scout unit fundraisers must follow Scouting rules. There are rules to keep things safe and fair. Units must not raise money for other groups. Money raised must support Scouting activities only. Units must not raise money for personal use. That includes things like birthday parties or family vacations. Keep all fundraising Scout-related.

Before starting a unit fundraiser, check with your local council. Most councils require units to fill out a fundraising application. This helps the council make sure the fundraiser follows Scouting guidelines. It also helps avoid conflicts with other units. Fill out the form, explain your plan, and wait for approval. It does not take long. Do not skip this step. It is an important part of the process.

Make sure your fundraiser is honest and respectful. Do not use games of chance like raffles or bingo. These are not allowed in Scouting. Avoid door-to-door sales unless parents are with the Scouts. Always follow the Guide to Safe Scouting. Keep safety in mind at all times. If your unit is unsure about something, ask your council before moving forward.

Also, talk to your chartered organization. They need to approve your fundraiser too. Some groups have extra rules about money or sales. They may have insurance concerns or other policies. Always keep your chartered partner in the loop. Good communication helps avoid problems later.

Stick with fundraisers that reflect Scouting values. Be honest and trustworthy. Teach the Scouts to be helpful and courteous. Fundraising should not pressure people or make them uncomfortable. It should reflect the spirit of the program. That means good behavior, clear goals, and careful planning.

Fundraising works best when everyone helps. That includes Scouts, parents, and leaders. The more people who help, the easier it is. Everyone has something to offer. Some parents can help with planning. Others can help with setting up or driving. Some may be willing to talk to local businesses. Give families clear roles and tasks.

Make sure Scouts have age-appropriate jobs. Younger Scouts can greet people or carry items. Older Scouts can explain the fundraiser and count money. Let them practice what to say. Give them a script if needed. Help them feel confident. This is a good chance for them to learn skills and work together.

Set a goal and explain it to the group. Tell families how much money you hope to raise and why. If the fundraiser is for camp fees, say so. If it is for new tents or awards, be specific. People are more willing to help when they know the reason. Share your goal at meetings, in emails, and on your unit website.

Recognize everyone’s efforts. Thank families for helping. Let Scouts know their work matters. Give updates on how much money has been raised. Celebrate when you reach your goal. A pizza party or a fun game night is a good reward. Simple things go a long way. Positive feedback keeps people involved.

If some families cannot take part in sales, find other ways they can help. Maybe they can donate supplies or help with planning. Let everyone know they are welcome. Every Scout should feel included. Keep communication clear and simple. Make it easy to say yes.

Handling money the right way is very important. A Scout unit must be careful with all funds. Every dollar raised must be used for Scouting. It should not be kept at home or in a private account. Use a unit bank account with at least two signers. This helps protect both the unit and the volunteers.

Always keep clear records. Write down what was sold, how much money was collected, and who helped. Keep receipts and copies of any forms. Give reports at committee meetings. Let families know how the money will be used. Transparency builds trust. If people know their money is handled properly, they will keep supporting the unit.

Some units use Scout accounts. These accounts help Scouts earn money toward camp or gear. Be careful with these. Scout accounts must follow IRS rules. Units should not give cash to individuals. The money must always stay with the unit. It can be used for fees, uniforms, or other Scouting needs. If a Scout leaves the unit, the money stays.

Check your council’s policies about Scout accounts and fundraising money. Some councils have rules about what is allowed. Talk to your committee treasurer. Make sure everyone understands the plan. Keep everything simple and clear. If your unit needs help, ask your district or council for guidance.

Handling money the right way takes effort. But it is worth it. Good records help the unit run smoothly. They also help when leadership changes. If everyone follows the same rules, the unit will stay strong for years to come.

When fundraising, it is important to do it the right way. Make sure Scouts are in full uniform or activity shirts. They should look neat and friendly. This shows they are part of something good. It helps the public feel comfortable supporting them. Teach Scouts to say thank you, even when someone says no.

Always keep safety in mind. Younger Scouts should be with a parent. Never send Scouts out alone. Use a buddy system. Set up in safe areas like churches, schools, or community events. If selling outside a store, get permission first. Be respectful to customers and to the store staff.

Do not overdo it. Too many fundraisers can wear people out. One or two good ones a year are enough. Focus on quality, not quantity. If a fundraiser does not work, try something else next time. Learn from each experience. Keep what works and improve what doesn’t.

Avoid asking for donations without offering something in return unless your council allows it. Always check local rules. Use honest sales methods. Do not say things that are not true. Teach Scouts to explain what the money is for and how it helps the unit.

Keep it fun. When Scouts enjoy what they are doing, they work harder. Let them know they are doing a good job. Share success stories with the group. A little praise goes a long way. Fundraising should feel like a part of the adventure—not just a chore.

The Scout Law

Fundraising is a great way to live out the Scout Law. A Scout is thrifty. That means using time and money wisely. Scouts raise money so the unit can do fun things without asking families to pay too much. They help buy gear, cover camp costs, and support everyone in the unit. A Scout is helpful too. When Scouts fundraise, they help the whole group, not just themselves.

A Scout is trustworthy. That means being honest about how much money is raised and how it is spent. A Scout is cheerful, even when fundraising is hard work. A smile and a kind word can make a big difference. A Scout is loyal to their unit and works hard to support it. Fundraising gives Scouts a chance to show these values in real ways. It teaches good habits that last beyond Scouting.

Scout Law Video: A Guiding Principle for Life

Do we have to fundraise?

No, fundraising is not required. But it helps cover costs like campouts, supplies, and awards. It can make Scouting more affordable for families. Many units choose to fundraise to help support their program.

What can the money be used for?

Money from fundraising must be used for Scouting. This includes camp fees, gear, badges, uniforms, and activity costs. It cannot be used for things outside of Scouting, like family trips or personal gifts.

Can Scouts keep the money they earn?

No. Scouts cannot keep the money as personal income. Some units use Scout accounts to track how much each Scout has raised. That money can be used only for Scouting costs. It stays with the unit if the Scout leaves.

Do we need permission to do a fundraiser?

Yes. Most fundraisers need council approval. Units should fill out a fundraising application and send it to the local council. You should also get permission from your chartered organization.

What fundraisers are not allowed?

Games of chance like raffles or bingo are not allowed. Also, selling things like alcohol or tobacco is not allowed. Fundraisers should be safe and reflect Scouting values.

Can Scouts go door-to-door?

Scouts can go door-to-door, but they must follow safety rules. Young Scouts should always have an adult with them. Older Scouts must have a buddy. Only go to homes in safe, familiar areas. Always be respectful.

How do we keep track of the money?

Use a unit bank account with at least two signers. Keep records of all money collected and spent. Give reports at committee meetings. Save receipts and deposit slips.

What should Scouts wear when selling?

Scouts should wear their uniform or an activity shirt with the unit name. This shows they are part of Scouting. It helps people feel confident buying from them.

What if a family can’t help with the fundraiser?

That’s okay. Not every family can sell or give time. Find other ways they can help, like donating supplies or helping at an event. Everyone can support in different ways.

Fundraising may not be the most exciting part of Scouting, but it makes all the fun stuff possible. It helps pay for camping trips, gear, and activities. It also keeps the program affordable for everyone. With a little planning, your unit can raise what it needs without too much stress.

Start by picking a fundraiser that works for your group. Make sure it follows the rules. Keep the Scouts involved. Give them jobs they can handle. Help them learn and grow from the experience. Don’t forget to thank families for their help along the way.

Keep good records. Use the money wisely. Be clear about how it is spent. A well-run fundraiser builds trust and keeps things running smoothly. It also helps your unit stay strong from year to year.

The goal is not to sell the most popcorn or have the biggest car wash. The goal is to help Scouts have fun, learn new things, and grow into great people. Fundraising is just one way we support that journey. Do your best, work together, and enjoy the results.