Scribe Description and Self Evaluation

Almost every organization needs somebody to keep records. A Boy Scout troop is no exception. The Scribe is a youth member of the troop who records the minutes of the Patrol Leaders’ Council (PLC) and works with the Troop Committee Secretary and Advancement Chair.

The description and requirements below are an example. Adjust them as necessary to meet the needs of your troop. The printable copy also includes a self evaluation form for the position.

Printable copy of Scribe Description and Self Evaluation

Scribe

Qualifications:

  • Appointed by Senior Patrol Leader and Assistant Senior Patrol Leader with Scoutmaster approval
  • Tenderfoot Rank or higher
  • May not serve three consecutive terms

Reports to: The Assistant Senior Patrol Leader

Trained by: Assistant Senior Patrol Leader with assistance from the Assistant Scoutmaster for Older Scouts

Troop Scribe duties:

  • Attend and take minutes of Patrol Leaders’ Council (PLC). Attendance expectation 80%
  • Arrive 5 minutes before the start of troop and PLC meetings.
  • Distribute copies of PLC minutes to PLC members and adult leaders in a timely manner.
  • Record attendance at all troop meetings, outings, and other activities.
  • Record advancement on troop advancement chart.
  • Share records with the troop committee secretary and advancement chair.
  • Participate in outings. Attendance expectation 50%
  • Attend troop meetings. Attendance expectation 80%
  • Set a good example.
  • Wear the field uniform (class A) correctly to all regular troop meetings and religious services.
  • Wear the activity uniform (class B t-shirt) to all outings and other troop activities.
  • Live by the Scout Oath and Law.
  • Show Scout spirit.
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2 Responses to Scribe Description and Self Evaluation

  1. kathy brown July 26, 2011 at 4:57 PM #

    i love your website and all the information. i have a question. Your self evaluation sheets for the troop scribe, etc. Where did you find these or did you create them? Also, in the duties section you have attendance expectation of 80%, is this something that is in bsa policy or did it come from a particular troop and they adopted it for themselves in their bylaws?

    please let me know.
    thanks,
    kathy B

  2. Scouter Mom July 26, 2011 at 5:17 PM #

    These were developed for our own troop based on its needs.

    As far as the attendance expectations, these are just to give the scouts an idea of how much time we hope they will spend on the position. Some of the leadership positions are needed more at meetings and others more at campouts and some at both. So if they are not campers, they are encouraged to seek a position which has a lower attendance expectation at campouts. On the other hand, if they have a lot of activities during the week, but are usually able to camp, then they might want to consider a position with a lower attendance expectation for meetings.

    So our troop uses these numbers as a guideline and a way to help Scouts anticipate the time commitment involved in the various positions.

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